Marking an Event as Exempt

All hours of service status changes, particularly those that involve going from or to the Driving status, must be assigned to a driver, so that mileage can be accounted for. Under some circumstances events can be marked as exempt and do not need to be assigned to a driver. If you mark these events as exempt, they do not display on your drivers' Unidentified Driving screen in the Hours of Service app. The following list includes valid reasons for marking events as exempt:

 

Short-haul or city exempt trips
Drivers performing maintenance on a vehicle
Drivers maneuvering a vehicle around a yard

Only EXEMPT drive segments made by drivers properly qualified by the motor carrier as exempt as defined in 49 CFR Part 395 should be placed in the exempt category. It is the motor carrier’s responsibility to ensure all drive segments placed in this category were properly identified and it is the motor carrier’s responsibility to provide appropriate documentation to any federal or state enforcement officials, in the event of an audit or investigation.

To mark unidentified events as exempt:
 

1.Go to the Events tab of the Hours of Service screen.
2.From the Show drop-down list select "Attention Needed" to filter the events that have no driver assigned
3.Select the check box next to the events that you want to mark as exempt. Make sure that you select only the events that qualify for an exemption.
4.Click Assign (x events selected).
5.From the drop-down box that opens select "Exempt Events".
 
6.Provide a reason for marking the selected events as exempt. Remember that it is your responsibility to ensure that all events marked as exempt were properly identified and qualify for an exemption.
 

 
7.Click Exempt Events.